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Privacy Notice &
Terms of Participation

✕

YouPath Foundation Limited ("the Foundation", "we", "us", "our") is the data controller responsible for the personal data collected in connection with the Stories That Stay program ("the Program"). Queries relating to this Notice may be directed to our Data Protection Contact at [email protected].

This Privacy Notice governs the collection, use, storage, and disclosure of personal data provided by participants and their parent or guardian ("you") in connection with the Program. By proceeding, you confirm that you have read, understood, and agreed to the terms set out herein.

Personal data is collected for the specific purposes set out above and will not be used for any other purpose without your prior consent.

The Foundation utilises AI-assisted tools for the purposes of audio transcription and narrative story drafting. These tools are engaged solely to support storybook production. Participant data is not used to train, test, or improve any AI system. All AI processing is subject to the applicable terms of service and data protection commitments of the respective technology providers.

Personal data is stored on industry-certified, cloud-based platforms that comply with recognised international security standards. Access to participant data is restricted to the assigned program facilitator and authorised Foundation staff. The Foundation implements appropriate technical and organisational measures to safeguard personal data against unauthorised access, loss, alteration, or disclosure.

Personal data is retained for as long as necessary to fulfil the purposes described in this Notice. There is no fixed retention period — data will be held until a withdrawal request is received and processed in accordance with Section 8 below. Participants retain the right to request deletion of their data at any time.

Where participants have expressly consented to extended use, the Foundation may utilise anonymised excerpts of the participant's story content — with all names and personally identifiable information removed — for the following purposes:

• Academic research, program evaluation, and grant applications
• Public exhibitions or community showcases organised or supported by the Foundation
• Media features, press coverage, or editorial content relating to the Program
• Program photography and video footage taken during the workshop, used for documentation, social media, and promotional materials

The Foundation will not publicly identify any participant family without obtaining separate prior written consent. Extended use permission is entirely voluntary and has no bearing on participation in the Program.

Participants may withdraw their consent at any time without providing reasons by submitting a written request to [email protected] with the subject line: Withdrawal of Consent — [Child's Full Name].

Upon receipt, the Foundation will delete the relevant personal data, recordings, and photographs within fourteen (14) calendar days. Participants acknowledge that:

(a) Printed storybooks already delivered to the participant family cannot be recalled or destroyed by the Foundation;

(b) Anonymised excerpts already incorporated into published research, exhibition materials, or media cannot be retracted; and

(c) No further use will be made of the participant's data following completion of the deletion process.

In accordance with the PDPO, participants have the right to access personal data held by the Foundation, request correction of any inaccurate data, and request deletion of personal data. Requests should be directed to [email protected]. Participants who believe their rights have been infringed may lodge a complaint with the Office of the Privacy Commissioner for Personal Data at pcpd.org.hk.

The Foundation discloses personal data only to service providers engaged for program delivery, including secure cloud storage and AI-assisted processing services. The Foundation does not sell, license, or otherwise disclose personal data to any third party for commercial purposes. All service providers are subject to appropriate confidentiality and data protection obligations.

The Foundation reserves the right to amend this Privacy Notice from time to time. Participants will be notified of any material changes prior to their taking effect.

This Notice and any dispute arising in connection with it shall be governed by and construed in accordance with the laws of Hong Kong.

私隱聲明及
參與條款

✕

YouPath Foundation Limited（「本基金會」、「我們」）是負責收集及管理「留住故事」計劃（「本計劃」）參與者個人資料的資料管理者。如對本聲明有任何疑問，請聯絡：hello@youpath-foundation.org。

本私隱聲明規範本計劃收集、使用、儲存及披露參與者及其家長或監護人（「您」）所提供的個人資料。繼續操作即代表您已閱讀、理解並同意本聲明所載的條款。

個人資料只會用於上述特定目的，未經您事先同意，不會作其他用途。

本基金會使用人工智能輔助工具進行音頻轉錄及故事草稿撰寫，該等工具僅用於支援故事書的製作。參與者的資料不會用於訓練、測試或改進任何人工智能系統。所有人工智能處理均受相關技術供應商的服務條款及資料保護承諾所規範。

個人資料儲存於符合國際認可安全標準的雲端平台。只有指定的計劃工作人員及獲授權的本基金會職員可查閱參與者資料。本基金會採取適當的技術及組織措施，防止個人資料遭未經授權存取、遺失、更改或披露。

個人資料將保留至完成本聲明所述目的所需的時間，或直至收到並處理撤回同意的要求（見第8條）。參與者可隨時要求刪除其個人資料。

在參與者已明確同意的情況下，本基金會可將參與者的匿名故事摘錄——已移除所有姓名及可識別個人身份的資料——用於以下用途：

• 學術研究、計劃評估及資助申請
• 由本基金會舉辦或支持的公開展覽或社區活動
• 有關本計劃的媒體報導或新聞稿
• 工作坊當天拍攝的計劃相片及影片，用於記錄、社交媒體及推廣材料

本基金會不會在未取得另行書面同意的情況下，公開識別任何參與者家庭。延伸使用許可完全屬於自願性質，不影響參與本計劃的資格。

參與者可隨時無需提供理由，以電郵方式提出撤回同意的要求：hello@youpath-foundation.org，主題列明：撤回同意——【孩子全名】。

收到要求後，本基金會將於十四（14）個日曆日內刪除相關個人資料、錄音及相片。參與者確認：

（甲）已交付予參與者家庭的實體故事書不能被本基金會收回或銷毀；

（乙）已納入已發布的研究成果、展覽材料或媒體報導的匿名摘錄不能被撤回；及

（丙）完成刪除程序後，本基金會將不會再使用參與者的資料。

根據《個人資料（私隱）條例》，參與者有權查閱本基金會持有的個人資料、要求更正任何不準確的資料，以及要求刪除個人資料。如需行使上述權利，請聯絡 hello@youpath-foundation.org。如認為個人資料私隱權利受到侵犯，可向香港個人資料私隱專員公署（pcpd.org.hk）提出投訴。

本基金會僅向計劃交付所需的服務供應商披露個人資料，包括安全雲端儲存及人工智能輔助處理服務。本基金會不會出售、授權或以其他方式向任何第三方披露個人資料作商業用途。所有服務供應商均須遵守適當的保密及資料保護義務。

本基金會保留不時修訂本私隱聲明的權利。任何重大變更將在生效前通知參與者。

本聲明及任何與之相關的爭議，均受香港法律管轄及按香港法律詮釋。

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